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About auction sheets

The basics you need to know

Cars put up for auction are first surveyed by the auction house and a condition sheet is created. This contains information important to a prospective buyer such as vehicle details and model type, what options are fitted, mileage (including if there is any reason to doubt that the mileage is genuine), body condition, interior condition, mechanical condition, any modifications/non standard parts, and evidence of accident history. Vehicles are also given a grade which acts as an overall rating of the quality of the vehicle to assist buyers to determine at a glance if a car is in good condition or not and decide if additional details are worthy of investigation. Although it varies for each auction house, a front, rear and interior photo is also taken of each car for you to look at.

Auction sheets are a good source of information to initially qualify a car as to if it is worthy of further investigation, however J-Spec does NOT buy cars based on the auction sheet alone. We also always have cars looked at by someone in person to verify the condition of a car, get further detail and ensure that there are no problems evident that the auction sheet might have missed.

The auctions J-Spec covers includes both some of the large, well known auction houses which list thousands of cars each week, as well as smaller auctions with fewer vehicles or in less populated areas. Different auction houses may have slightly different grading systems and ways of indicating condition, and some will grade a car more harshly or be a little more generous than others. Cars might also sell for different amounts at different auction houses based on the number of potential buyers present, and for example you can get some real bargains from some of the lesser known auctions at times.

The following is a brief explanation of the auction grades you will typically see, please see the "Further detail" section for a more thorough explanation and details of what is on a typical auction sheet.

Auction Grades

5 as new condition
4.5 excellent condition with almost no imperfections
4 good condition with maybe some minor imperfections but nothing major. A grade 4 vehicle is often the best compromise between good condition and reasonable price
3.5 decent condition but possibly with some imperfections that could be noticeable
3 typically a car with noticeable problems that will need some work to bring up to nice condition
1 a modified car, either with heavy aftermarket modifications, or an engine or transmission swap
*** a car not currently running, or has a serious issue
R Repaired history, a vehicle which has had an accident in the past which has been since repaired

In greater detail

Keep in mind that although auctions and auction sheets seem daunting and confusing, J-Spec is here to help customers understand what is going on, help them in their choices and of course ensure they don't end up buying a poor condition car. As such the information provided below is not necessary for people to know as we will take care of these complicated issues for you, but it is provided for those who would like to learn as much about the process as possible.

Auction sheet formats vary from auction house to auction house, however many share similar conventions in naming and symbols. Some of the sheet is in Japanese and J-Spec will translate all of the relevant information for customers, and of course have the car inspected further if it looks like a promising vehicle. That said, without understanding Japanese you can still learn some of the basics about a car armed with a bit of knowledge about what is on an auction report.

Below is an auction report from one auction house which outlines the information typically listed:

The overall auction grading system can vary from auction to auction, but as a rough guide:

5 As new condition. There are even higher grades than 5 however they are normally for cars only very recently manufactured (less than 2 years old)
4.5 Excellent condition, no noticeable problems
4 Good condition, possibly the odd scratch or dent but on the whole a quality car not in need of any major attention. Most customers are happy with a grade 4 condition car, and it offers a good compromise between price and minimal sacrifices in condition. That said, grade 4's these days can vary in condition with some being quite good and some being a little substandard (we never just accept that a grade 4 is automatically good), so we take each one on a case by case basis.
3.5 Good condition but possibly needing minor attention, or an otherwise good condition car with one notable problem/imperfection. Some auction houses will mark half a grade off a car if it has very minor accident history, so sometimes a grade 3.5 can be a car still in quite good condition, but this is less common
3 poorer condition, probably needing some repairs or work done to it to bring it up to a level most people would be happy with There are lower grades than these but the quality of cars drops off and we would not recommend them, even most grade 3's we would recommend steering clear of.
R Vehicle with previous accident history, indicating the car has been in an accident in the past which has since been repaired. For SEVS imports a car must not have any structural accident history and as such grade R vehicles are often not eligible. Some auction houses have an RA grade, indicating very minor accident history or accident history which has been very well repaired.
X, 0 Ungraded. A small number of auction houses will not grade some vehicles (typically older ones) and will recommend they be inspected in person to determine condition. Usually this mean the car has a serious problem or is quite old and the auction house is not willing to take responsibility for the details about the car
*** Non running vehicle, wrecked vehicle (usually pretty obvious from the pictures!) or missing de-registration paperwork and therefore not suitable for export.

As well as the overall/exterior grade most auction houses will also include an interior grade, normally A-D. These correspond with:

A Excellent/as new interior condition
B Good condition interior
C Average condition interior for the age of the car, sometimes C interiors are perfectly acceptable however
D Poor condition interior. Often vehicles with interior panels missing or with a roll cage will automatically be assigned a grade D interior.

Deciphering transmission types:

Transmission types are noted in a variety of fashions, as a rule if a car is an automatic it will have an A in it (for example FA, FAT, AT), otherwise its most likely a manual transmission. Common manual designations include F5, F6 (indicating a 5 or 6 speed), MT, 5MT, 6MT and so on. On occasion a column shift transmission vehicle will include a C somewhere in the designation. Tiptronic transmissions are usually just referred to as an automatic.

Body diagram markings

Common codes on the body diagram of a car include:

A scratch
U, V, B dent
E pin dent
S, C rust
P paint fade
W wave's in the paint or paint imperfections
X damaged part needing replacement
XX part has been replaced in the past

Most of these are also included with a number from 1 - 3 indicating severity (from minor to major), so for example an A1 would be a minor scratch, S3 would be very bad rust, and so on.